retreat planning
retreat planning + concierge
for coaches, facilitators, or brands planning transformational retreats in the US or abroad
Planning and running a retreat or team event can be overwhelming. I take care of the behind-the-scenes logistics so everything flows with ease — wherever in the world your event takes place.
who is this for?
Coaches, healers, and leaders hosting transformational retreats
Creatives or wellness professionals wanting to design meaningful group experiences
Companies or teams looking to plan employee retreats, appreciation trips, or team-building getaways
Hosts who want to focus on connection and impact — not logistics
how can I help?
Venue sourcing, itinerary structure, and experience design
Consulting on guest experience and engagement strategies
On-site management and community setup support - coordination behind the scenes
Logistics/operations management
Creating thoughtful touches that make your retreat or event feel seamless and special
why me?
With 10+ years of event planning experience — and a life built around travel and flexibility — I understand how to adapt to different places, cultures, and needs. I handle the moving parts quietly, efficiently, and intentionally so you can focus on your purpose while everything runs smoothly in the background.
Retreat Operations Planning
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Destination & venue research
Itinerary design & consulting on guest experience and engagement strategies
Vendor sourcing, logistics planning & coordination
Flow & experince design
End-to-end planning and coordination (domestic or international)
(Based on $75/hour; varies by scope, destination, and group size)
On-Site Retreat Concierge
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On-site management of your retreat (if you’ve already planned it)
Vendor coordination (meals, drivers, excursions)
Guest arrivals/support during the retreat
Behind-the-scenes operations troubleshooting
Guest engagement
(Based on 8-hour days; 4 day-min; client covers housing and flights)
Full Planning + On-Site Coordination
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Everything from Remote Planning
Full on-site management & guest support
Vendor & excursion oversight throughout your retreat
(Pricing depends on retreat length, destination, and group size)
clients showing love
“Working with Ashley was an absolute gift. She was already on the ground before we arrived in Costa Rica and had everything prepared for our guests—often anticipating needs we didn’t even realize we’d have. She brought ideas and insights from her deep experience that elevated the retreat in ways I couldn’t have imagined. Because of her, I was able to focus fully on teaching and connecting with my attendees, knowing they were being cared for in the best possible way. Not only did I love working with her, but every single participant raved about how supported and cared for they felt. I can say with confidence that my retreat was more impactful and seamless because of Ashley. I would wholeheartedly recommend her to anyone leading retreats—you won’t want to do another without her.”
JOY STONE
Bestselling Author, Owner of Unity Yoga Room & Spiritual Mentor
Frequently Asked Questions
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$75/hour for planning work (remote). On-site concierge is $400/day for 8-hour days. Final price depends on destination, group size, and scope. We'll discuss details on your consultation call.
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Getting started is simple. Reach out through our contact form or schedule a call—we’ll walk you through the next steps and answer any questions along the way.
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Yes. If your retreat is already planned, I can manage on-site logistics at $400/day for an all-day coverage. You cover housing and flights. (NOTE: I may only need a one-way flight!)
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No. I handle operations and logistics. You handle marketing, sales, and filling your retreat. Think of me as the behind-the-scenes conductor—I handle all the moving parts (logistics, vendors, guest experience, problem-solving) so you can stay in front of the room and do the actual magic.
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Yes. As part of on-site concierge, I capture photos and videos of the retreat experience—guest moments, activities, testimonials. You can use this for social media, marketing, and testimonials. It's included in the on-site support.
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50% non-refundable retainer to start, 25% mid-project, 25% one week before the retreat.
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The retainer is non-refundable. It covers time I've already invested in your retreat.
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3–6 months is ideal, especially for international retreats. Shorter timelines are possible.
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Yes. I work domestic and international. Experience includes Central America, Mexico, and US locations. But open to all locations!
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Yes. I coordinate with venues and vendors to accommodate dietary needs, accessibility, and special requests.